About the role (What you'll be doing)

The Production Coordinator is the operational backbone of the creative production team. They own the systems, workflows, and visibility that keep shoots and post-production moving smoothly, allowing Producers and Creative Strategists to focus on creative quality rather than administration.

The ideal candidate can manage multiple projects and individuals and be an expert at Notion or similar PM tools.

Core Responsibilities

Production Operations & Workflow

• Own and maintain the central production system on Notion
• Manage producers and post-production tickets from intake through wrap
• Ensure all requests follow the correct workflow and meet briefing standards
• Maintain real-time visibility of active shoots, post-production work, ownership, status, and dependencies
• Flag risks, clashes, or resourcing issues early

Scheduling, Capacity & Calendar Management

• Maintain the shared production calendar (shoots, prep, post)
• Track capacity across producers editors and studio resources
• Support prioritisation by surfacing trade-offs clearly
• Coordinate timelines across pods and teams

Documentation & Asset Management

• Own production documentation - briefs, shoot plans, approvals and usage rights
• Work with Studio lead to ensure all assets are correctly uploaded, tagged and stored in the central system
• Maintain clean, searchable asset libraries
• Ensure nothing lives exclusively in Slack or personal drives

Stakeholder & Process Support

• Enforce production processes and gates
• Ensure stakeholders know when to input, how to request work and who owns decisions
• Support Producers by handling logistics, not creative decisions
• Reduce stakeholder noise by directing requests through the system

Success Metrics

• Clear visibility of all active production work at any time
• Reduced admin load on Producers
• Fewer missed deadlines or last-minute escalations
• Improved asset reuse and retrieval

About you (Who you are)

• 5 years’ experience in production coordination, operations, or project management within a creative, content, marketing, or studio environment
• Strong understanding of end-to-end production workflows (shoot prep, filming, post-production, approvals, asset delivery)
• Advanced proficiency in Notion or similar PM tools, ideally with experience owning and maintaining systems
• Experience managing shared calendars, tracking team capacity, and coordinating multiple projects with competing priorities
• Highly organised and detail-oriented, confident enforcing process, flagging risks early, and maintaining clean documentation and asset systems

Why join Eucalyptus?

Euc is also behind a growing family of digital healthcare clinics (Pilot, Kin, Software, Compound) across men’s health and well-being, fertility, skincare, and preventative health.

Here’s what makes joining Euc unique:

• What’s next - Our goal for the next three years is to support 1 million patients globally to live better for longer. We’re launching into new conditions, demographics, and geographies as we build a truly preventive healthcare ecosystem.
• Build something world-changing - We’re on the path to becoming the world’s largest international digital healthcare company. It will be challenging, fast-paced, and deeply rewarding.
• Make real impact - You will deliver work that directly shapes patient outcomes and scales evidence-based care across markets.
• Accelerate your growth - You will have high ownership, continuous feedback, and dedicated development support.
• Join a motivated team - You will collaborate with talented peers to solve complex clinical and operational problems at scale.

What’s ahead in the UK

• Be an owner – Your own stake in the business with our employee options program
• Invest in your growth – Annual development budget plus 3 days of professional development leave
• Work flexibly – Hybrid setup with 3 days a week in our Old Street office, designed for focus and collaboration
• Support your well-being – Private health insurance through Vitality or opt for a monthly wellness allowance to spend on what matters most to you
• Take time off – 25 days of holiday, enhanced parental leave and work from anywhere 3 weeks out of the year
• Join a connected team – A vibrant office culture with regular socials, clubs, after-school sport, and seasonal events

At Eucalyptus, we value individuals from all backgrounds, experiences, and perspectives, and we embrace the unique qualities each person brings. When you apply, please let us know of any reasonable adjustments you may need during the interview process.