Executive Assistant
Pet Circle
Administration
Sydney, NSW, Australia
Posted on Jan 22, 2025
Dogs, cats, budgies and everything in between - pets deserve the world. They make us want to be better humans. That’s why we’ve made it our mission to build the most engaged and passionate community of pets and pet parents across the world. And we’re looking for talented team mates who can help us do it.
Founded in Sydney, our team of 500+ pet obsessives span Australia, New Zealand and the Philippines. We’ve scaled to become one of Australia's top five eComm companies and the no.1 online pet store. But we’re just getting started. Like a whippet who’s spotted their mate across the dog park, our growth is only going to accelerate, as we continue to disrupt the way that pet parents shop.
Excitingly, the pet industry is booming (as in $15 billion kind of booming) and online pet retail is set to grow exponentially in the next five years. So this is a unique career opportunity to be part of our epic growth story.
The Opportunity
Ready to play a pivotal role in supporting one of Australia’s most successful eCommerce businesses? As the Executive Assistant to the Co-founder/CEO and Executive Team, you’ll ensure our leaders can focus on what they do best by managing their day-to-day priorities with precision and professionalism.
This is a part-time role (4 days/week stretched over 5 days) based in our head office in Sydney CBD. This role is perfect for someone who thrives working both independently and in a team, takes ownership of their responsibilities, and proactively identifies opportunities to make a meaningful impact. You anticipate needs and always think two steps ahead while thriving in a fast-paced environment where ambiguity and change are your best friends!
What you'll be doing
- Diary Management: Manage and schedule appointments, meetings, and reminders for the CEO and other executives
- Email Management: Filter, flag, and respond to emails on behalf of the CEO, ensuring smooth communication
- Meeting Preparation: Take briefs and transform them into actionable points, distributing them as necessary
- Travel Coordination: Organise travel itineraries for the CEO and other team members (domestic and international)
- Expense Management: Process expense claims, online payments, and invoices
- Confidentiality: Handle sensitive information with professional discretion
- Board Coordination: Schedule and manage logistics for Board meetings
- People Management: Manage, coach and guide our Office Manager to ensure that all of our Pet Circle locations are humming
- Edit and format reports, presentations, and charts using Google Suite
- Provide any additional administrative assistance to ensure the CEO and Executive Team operate efficiently
The ideal Toolbox
- Proven experience as an Executive Assistant, ideally supporting senior leadership
- Exceptional organizational skills with the ability to prioritize and multitask
- Strong attention to detail
- Strong communication skills, both written and verbal
- Proficiency in Google Suite (Docs, Sheets, Slides, and Gmail)
- Ability to maintain discretion and handle confidential information
- A proactive and adaptable mindset, thriving in a fast-paced environment
Juicy Perks
- Up to 50% employee discount
- Product sample giveaways
- Pawrental leave and wellbeing leave
- Team charity volunteer days
- Classpass subsidy
- Heaps of development opportunities - stretch projects and secondments
Role location
We believe that building connections and collaborating as Pet Circlers is super important. This is a part-time role (4 days per week stretched over 5 days) working onsite at our pet-friendly office in Sydney CBD.
Why Join?
We reckon our mission to help the world Pet Better is an important one, but also an incredibly fun and rewarding one. Becoming a Pet Circler means you’re committed to help shape an entire industry - it’s pretty exciting stuff.
Here’s what we stand for:
We’re better together
We operate with humble hearts and hungry minds
Pets matter; so pets and pet parents always have a seat at our table
We’re instinctively curious. Always
Belong at Pet Circle
Our unique perspectives and expertise is our superpower - we value diversity in all forms. So, no matter your background, please apply if this role makes you excited to bring your full self to work each day.
