Executive Assistant to the President of Sales
Secure Code Warrior
Administration, Sales & Business Development
Los Angeles, CA, USA
Posted on Mar 11, 2025
We seek a highly motivated and experienced Executive Assistant to support the President in their daily operations. The ideal candidate will be an excellent communicator, detail-oriented, highly organized, and able to support the President in administrative capacities. This role requires a flexible and proactive individual who can work in a fast-paced environment, handle multiple tasks and prioritize effectively.
Executive Assistant Duties:
- Manage and optimize the priorities the President sets for his calendar, including scheduling and coordinating meetings and appointments.
- Coordinate travel arrangements, including booking flights, accommodations, and itineraries. Must have experience booking in large global metro areas to ensure convenient locations for accommodations and efficient and accurate travel times.
- Respond to internal and external communications, such as email, on behalf of the President, as needed. Draft and proofread to ensure grammatical accuracy.
- Prepare and edit correspondence, reports, and presentations using Google Suite.
- Extract follow-up items from recorded meetings or attend meetings and record follow-up items to ensure accountability.
- Ensure that the President knows and meets organizational deadlines like board presentations, performance reviews, and monthly flash reporting.
- Liaise with various departments; work collaboratively with other EAs, Revenue Operations, Finance, and P&C to ensure clear communication and efficient plans.
- Participate in annual sales kick-off planning and be available in person to travel to the required locations.
- Maintain discretion and confidentiality in all business matters.
Requirements:
- Bachelor's degree or equivalent experience
- 5+ years of experience as an executive assistant or in a similar role, with experience supporting a President, CEO, CRO, CSO, or similar.
- Strong organizational and time management skills, with the ability to prioritize effectively and meet tight deadlines in a fast-paced environment
- Excellent project management skills.
- Excellent written and verbal communication skills, including the ability to compose professional correspondence and presentations
- Strong interpersonal and collaboration skills, with the ability to work effectively with a diverse group of stakeholders
- Proficient in GSuite (Gmail, GCalendar, Docs, Sheets, Slides), Confluence, and at least one AI tool.
- Previous experience working in a software development company
- Previous experience
- Ability to maintain confidentiality and handle sensitive information with discretion
About You:
- You are assertive and can manage sales personalities.
- You are a proactive and self-motivated individual who can work independently and as part of a team
- You work with a sense of urgency and figure out how to complete work in ambiguous situations
- You are detail-oriented and take pride in your work, ensuring everything is completed accurately and to a high standard
