Wellington, New Zealand
Permanent, full-time
Hnry is in the midst of an exciting growth period! Our teams are achieving goals and driving us towards unprecedented success. Given this growth, we would like to welcome an entirely new role to the team, the Assistant to the CEO.
You will play a pivotal role in ensuring the productivity, efficiency and effectiveness of the CEO, by providing high-quality, dependable, and efficient administrative and functional support.
This position is a perfect fit for someone who is a proactive, efficient, adaptable, and highly organised individual capable of managing multiple priorities (such as managing administrative needs while also providing personal support to enable time to focus on strategic initiatives).
You will help manage appointments, filter unnecessary distractions, and act as a reliable partner in managing professional and personal commitments, providing the CEO more time to focus on core business responsibilities.
🚀Responsibilities
Stakeholder relationships: Build solid relationships with the Leadership Team and wider teams and serve as a liaison to increase responsiveness of existing operations and help communicate new priorities.
Seek efficiencies: Observe business activities and provide recommendations for efficiencies where required to optimise processes or time.
Schedule Management: Proactively manage appointments and requests, and prioritise meetings, ensuring commitments align with strategic priorities.
Email and Communication: Filter, triage and respond to emails, categorise incoming requests, and draft correspondence when needed.
Meeting Preparation: Prepare agendas, briefing materials, and content for key meetings.
Representation: Attend internal meetings, acting as the notetaker where required and follow up on action items agreed in meetings.
Travel Coordination: Arrange travel logistics, accommodation, and itineraries for business travel.
Task Prioritisation: Assist with prioritising tasks, to focus on high-impact activities while minimising distractions.
Gatekeeping: Act as the first point of contact for incoming requests, filtering out unimportant matters, transferring requests to Leadership Team members and others where relevant, and routing important requests to the CEO.
Confidentiality: Maintain the utmost discretion and confidentiality regarding sensitive company and personal information.
Projects: Assist with ad-hoc support and internal projects where required.
🫵 About you
Proven experience as an executive assistant, or a in a similar role working with high-functioning individuals.
Exceptional organisational and time-management skills.
Excellent written and verbal communication skills.
Tech-savvy with proficiency in not only Google suite, office software and calendar management tools, but also other modern efficiency and task optimisation tools
Ability to handle multiple tasks with a high degree of accuracy and attention to detail.
Discretion and trustworthiness to handle sensitive information.
Flexibility and adaptability in a dynamic work environment
A commitment to supporting work-life balance and personal well-being.
Bonus points for the following:
Experience being self-employed (freelancing, contracting, etc) in any industry/profession
Experience of working in a fast-paced, agile workplace
💪 How we work
We are a fast-moving, highly collaborative, and motivated team - and we're growing quickly!
We have a relentless focus on the customer, and on delivering great experiences to ensure we maintain our high rate of customer referrals.
We take a data-driven approach to everything we do, making decisions based on user behaviour - constantly tweaking and optimising to improve.
We follow agile practices, delivering improvements iteratively in small chunks. We track the impact of our work and measure ourselves based on delivering measurable contributions towards agreed targets.
We encourage experimentation - whether that's experimenting with new tools or techniques, or experimenting with new channels.
We invest in our people, and provide opportunities for career growth and progression.
We work hard and we finish on time, no crazy hours.
Salary banding: $70,000 - $85,000 base per annum
How to apply
Does this role sound like a good fit? Complete the Hnry Job Application Form.
